Pre-approve spending before it happens with Purchase Order Approval Software

Easily set up approval workflows by amount, project, department, or location, so your policies are always followed.

See It in Action

Manual tracking is holding you back

Spreadsheets can’t handle hundreds of approvals, purchase orders, and invoices.

Things slip through, delays pile up, and costly mistakes follow.

How it Works?

Approve, deny, or delegate

Not every purchase request is straightforward, and that’s okay. With ControlHub, you can quickly approve, deny, or pass the request to the right person on your team for a second look.

Whether it’s a project-specific expense or something outside your expertise, delegation keeps the process moving without creating bottlenecks. The result? Faster decisions, stronger accountability, and real spend control.

Request more quotes

When one quote isn’t enough to make a confident decision, you can easily request more within the purchase requisition workflow. Comparing prices and terms from different vendors not only helps you secure the best possible deal but also gives you leverage in negotiations, reduces the risk of overspending, and ensures you’re partnering with suppliers who truly fit your needs.

Ask questions

If details are missing, purchase approval decisions get delayed. That’s why the approval flow makes it easy to raise questions directly within the request. Add comments, request clarifications, and capture extra information right where it belongs.

This keeps procurement communication in one place, ensures every purchase has the right context, and helps your team move forward with clarity and confidence.

Manage your budget in real-time

No more guessing where the money went. With instant visibility into your budget, you can see exactly how much has been spent before approving new requests.

Track usage across projects, departments, or locations in one clear view, spot potential overspending early, and make sure funds are directed to the right priorities. Your company will benefit from greater control, accountability, and confidence in every approval decision.

Approval Flows That Fit Your Business

Set up budgets by department, project, vendor, or location to keep spending under control.

Add conditional rules to route approvals to the right people, create limits for small purchases so they don’t get stuck in the process, and capture custom details that matter to your team.

Create spending policies your team will actually stick to

We'll automatically create expense charts for everyone to see

Set policies by

Users

Department

$ Amount

Customizable policy

Maximize your business.

Book a ControlHub demo to streamline spend management.

Frequently Asked Questions

What is Purchase Approval Software?

A smart way to manage spending by routing purchase requests through structured approval workflows, so your team spends within policy, not beyond it.

How does the purchase approval process work?

Employees submit a request; it automatically routes to the right approver based on your rules (budget, department, project, location); the request is approved, denied, or flagged for clarification; if approved, a purchase order is created, payment is processed, and everything is tracked for audit purposes.